Job – Assistant to Clinical and Medical Directors

Assistant to Clinical and Medical Directors

Job Summary

Reporting to the Director, Clinical Services, and working as part of an interdisciplinary team, the Assistant fulfills a variety of clerical and administrative duties related to the operation of a Clinical Health Care environment. The Assistant provides office and administrative support including meeting coordination and support, electronic and paper-based document creation, file management, equipment and supply management, scheduling, provider billing, and financial data entry. Performs other related duties as assigned or required.

Specific Responsibilities
  • General administrative oversight, coordination and scheduling for the Clinical and Medical Directors
  • Office organization: creation and maintenance of systems including filing, coding, supplies, equipment, etc.
  • Assist staff with office technology and software
  • Sourcing and procuring of office supplies
  • Meeting coordination and support: booking, refreshments, agendas, minutes, preparing meeting materials and equipment set-up, etc.
  • Create documents, reports, clinical forms and correspondence
  • Clinical Department and interdepartmental communication, coordination and support
  • Organize and maintain professional graphics presentations for both internal and external use
  • Liaising with other Victoria Hospice and Vancouver Island Heath Authority departments and services to ensure activities/processes are efficient, cost effective and inclusive
  • Manage and maintain electronic calendars
  • Initiate travel arrangements and oversee expenditures
  • Take accurate minutes and provide committee support
  • Oversee scheduling and orientation materials for nursing and other learners
  • Sourcing and procuring of clinical supplies
  • Act as first contact for clinical complaints

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How to apply: Please send a resume and cover letter to with the subject line Assistant to the Clinical and Medical Directors. Applications will be considered as received.

    Victoria Hospice is an equal opportunity employer.